Key dates are as follows:
- Closing Date: 8 January 2025
- Age at date: 31 December 2025
- Times to have been swum on or after: 5 February 2024
Spectators:
We will be hosting swimmers and coaches only on poolside in 2025. The coaches forum believes this will generate a better eperience for our County qualifiers. As a result there will be no access for spectators.
We would recommend that parents reach out to their clubs as there will still be a need for qualified Team Managers, volunteers for field of play and technical officials.
Qualifying and Consideration Times:
The Coaches forum made the decision to add Consideration Times to the qualifying process for the 2025 County Championships. The Consideration Times are set at 5% below the Qualifying Times. If you achieve a Qualifying Time in an event, you are guaranteed a place in that event in the Championships. The published times include a separate age group for 17 year old swimmers. This is for entry only. As in previous years, the top age group for the meet is 17 & Over. All races will be seeded and awards will be determined on this basis.
All submitted entry times must be recorded on British Rankings for the course swum. No conversions are permitted for entry. Times from any licensed meet swum on or after 5 February 2024 are eligible for entry.
Official Photographer:
We expect to use an official photographer again in 2025. We will provide an area where photos can be taken of a swimmer with their medal and a County or Regional president when available. A suitable trophy will be provided for purposes of the photo if appropriate.
Awards:
At the present time we have decided, with regret, that we cannot accommodate the formal presentation of medals into the timeline. All medals will be available for collection at the medals desk and there will be a space available for swimmers to have photographs taken with representative trophies and any dignatories attending on the day. We aim to have an Official Photographer attending each weekend.
Volunteers and Officials:
Technical Officials may register your willingness to volunteer your time for this event at this link.
Field of Play volunteers may register your willingness to volunteer your time for this event at this link.
Poolside Passes:
We will be using the Swim England poolside pass system, that is used for National competitions, for coaches, team managers and chaperones. The pass should be downloaded at home and brought with you to the meet. We will provide wallets and lanyards. All coaches, team managers and chaperones must be registered with Swim England and have recorded their relevant qualifications in the Swim England systems. We would recommend that passes are applied for early to ensure any missing data is provided ahead of the meet. No-one will be admitted to poolside without a pass.
- Chaperones: If a chaperone pass is required, the club (Chairman/Secretary) needs to email Martyn Hudson at Swim England (martyn.hudson@swimming.org) with the members details (name and number) and request they be added to the list of Chaperones. Once added they remain on the list until removed.
- Coaches, Team Managers, Chaperones: The pass can be accessed through the member’s individual page on the Swim Engalnd website. Log on using the following path www.swimmingresults.org > members > English/Welsh Member Options and enter your user ID and password to access your membership page. Once onto your individual membership page, select the option “Purchase accreditation for events click here.” You will then see a list of all the Counties and Regions using the on-line pass system. Select the Surrey County event for the day you wish to attend and print your pass at home. You will be charged £5 per day and must pay on-line. If you are attending the whole championship, you will need four separate passes. If any of the requirements are in red, you must correct the data in the relevant Swim England system before you can print your pass.
- Level 2 Teachers should submit their poolside pass request by completing the form at this link.
- Clubs need to pay for the number of teachers they would like to have on poolside at any one time. You can do this by completing the form at this link. Coaches, Chaperones and team managers will have paid for their passes on-line at Swim England for each day they wish to attend. We will charge your club separately for any L2 Teacher passes ordered.
Field of Play volunteers should submit their poolside pass request by completing the form at this link.
Technical Officials must show their licence to gain access to the venue. Any technical officials in training must apply for a Field of Play pass.
Catering:
Catering is complimentary for technical officials and volunteers who attend both sessions in the day. Coaches can purchase food for any day by completing the Catering Request form at this link (not yet open). Catering Requests must be made on or before 10 January 2025. We will charge your club separately for any catering ordered.
Dates and Locations:
The dates and venues have changed and are now confirmed as follows:
| Date | Venue | Events |
| 18/19 January | Surrey Sports Park (50m) | See Schedule of Events |
| 1/2 February | Surrey Sports Park (50m) | See Schedule of Events |
Meet Entry Documents:
- 2025 Qualifying Times
- Promoter’s Conditions (subject to licencing approval)
- On-Line Meet Entry Portal
- On-Line Meet Entry Portal instructions
- On-Line Payment Form for Poolside Pass
- Schedule of Events
- HyTek Meet Events File
- Scoring Approach for the 2025 Championships
- Expense Policy for Volunteers
- Expense Claim Form for Volunteers
- Key Times Report for Second Weekend