{"id":11580,"date":"2025-01-26T10:30:07","date_gmt":"2025-01-26T10:30:07","guid":{"rendered":"https:\/\/surreyswimming.org\/?p=11580"},"modified":"2025-03-18T19:52:00","modified_gmt":"2025-03-18T19:52:00","slug":"star-diving-club-guildford-administrator","status":"publish","type":"post","link":"https:\/\/surreyswimming.org\/?p=11580","title":{"rendered":"Star Diving Club Guildford – Administrator"},"content":{"rendered":"

Job summary<\/strong><\/span>
\nWe are seeking a highly motivated and organised individual to join our team as Club Administrator. This role is crucial to the smooth running of our club, providing essential administrative support and ensuring the efficient delivery of our diving programmes. The working hours will vary across the year, reaching a peak at the end of each term. Our admin role will be supported by club committee and coaches in some of their required tasks.<\/span><\/p>\n

\"\"<\/a>Key responsibilities<\/strong><\/span><\/p>\n

Communication & Support:<\/span><\/em><\/strong>
\no Act as the primary point of contact for all administrative enquiries from divers, parents, coaches, and committee members.<\/span>
\no Provide excellent customer service and maintain professional communication.<\/span>
\no Assist with the production of club newsletters, communications, and marketing materials (if applicable).<\/span><\/p>\n

Membership & Administration:<\/span><\/strong><\/em>
\no Manage membership renewals, including issuing invoices and communicating with members.<\/span>
\no Maintain accurate member records and update the club database.<\/span>
\no Co-ordinate staff qualifications, including course bookings and bursary applications.<\/span>
\no Assist with the club’s SwimMark accreditation and other certifications.<\/span><\/p>\n

Operations & Logistics:<\/span><\/strong><\/em>
\no Book and manage pool and dry-land training facilities.<\/span>
\no Plan and co-ordinate club events, including competitions, team trips, and fundraising activities.<\/span>
\no Develop and maintain the club’s online timetable using CoursePro.<\/span>
\no Co-ordinate travel arrangements for competitions (if applicable).<\/span><\/p>\n

Financial Management:<\/span><\/strong><\/em>
\no Manage all club finances, including accounts payable and receivable.<\/span>
\no Prepare and reconcile bank statements.<\/span>
\no Process membership fees and ensure timely payment.<\/span>
\no Maintain accurate financial records using QuickBooks.<\/span>
\no Assist the Treasurer with the preparation of annual budgets and financial reports.<\/span><\/p>\n

Other Duties:<\/span><\/strong><\/em>
\no Attend committee meetings and participate in club events as needed.<\/span>
\no Assist with the preparation and distribution of certificates, badges, and reports.<\/span>
\no Contribute to the overall success and development of the club.<\/span>
\no Responsibility for several boxes of club documentation.<\/span><\/p>\n

Skill & experience (knowledge of diving is NOT necessary to succeed in this role)<\/strong><\/span>
\n\uf0b7 Excellent organisational and time management skills with the ability to prioritise tasks effectively.<\/span>
\n\uf0b7 Strong communication and interpersonal skills, both written and verbal.<\/span>
\n\uf0b7 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).<\/span>
\n\uf0b7 Experience with QuickBooks or other accounting software is preferred.<\/span>
\n\uf0b7 Experience working in a sports or recreation environment is a plus.<\/span>
\n\uf0b7 Knowledge of email marketing and social media platforms is beneficial.<\/span><\/p>\n

Benefits<\/strong><\/span>
\n\uf0b7 Competitive salary of \u00a313,645 per annum.<\/span>
\n\uf0b7 Average of 16 hours per week, offering flexibility and work-life balance.<\/span>
\n\uf0b7 20 days annual leave plus bank holidays.<\/span>
\n\uf0b7 Remote work environment with the opportunity to work from home.<\/span>
\n\uf0b7 Laptop provided by the club.<\/span>
\n\uf0b7 Opportunity to contribute to a thriving and rewarding community organisation.<\/span><\/p>\n

To apply<\/strong><\/span>
\nPlease submit your r\u00e9sum\u00e9 and cover letter by the closing date (Friday 14 February) to club chairman Stuart Johnson: Stuart@Stardiving.org<\/span><\/span><\/p>\n

Equal Opportunity Employer<\/strong><\/span>
\nWe are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.<\/span><\/p>\n

Click here<\/a> for the job description in PDF.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Star Diving Club Guildford are looking to recruit a club administrator.<\/p>\n","protected":false},"author":6,"featured_media":11579,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[1],"tags":[],"class_list":{"0":"post-11580","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-uncategorized","8":"entry"},"_links":{"self":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts\/11580","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=11580"}],"version-history":[{"count":11,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts\/11580\/revisions"}],"predecessor-version":[{"id":11743,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts\/11580\/revisions\/11743"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/media\/11579"}],"wp:attachment":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=11580"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=11580"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=11580"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}