{"id":11330,"date":"2024-12-13T22:01:56","date_gmt":"2024-12-13T22:01:56","guid":{"rendered":"https:\/\/surreyswimming.org\/?p=11330"},"modified":"2025-11-13T19:41:41","modified_gmt":"2025-11-13T19:41:41","slug":"behaviour-policy","status":"publish","type":"post","link":"https:\/\/surreyswimming.org\/?p=11330","title":{"rendered":"Surrey County ASA behaviour policy"},"content":{"rendered":"

Introduction<\/strong>
\nGood behaviour is essential to the efficient and fair running of county events and to the safety and wellbeing of all participants (competitors and volunteers). Our members are the clubs situated within the county of Surrey and these clubs are primarily responsible for the conduct of their individual members (swimmers, coaches, team managers and officials) when attending a county event. This is set out in our Promoter Conditions which each club signs up to when entering an event. This policy explains how the County will deal with any concerns about behaviour that are related specifically to a county event (before, during or after). If it is necessary for the safe and efficient running of the event, the county may issue a verbal warning to an individual at the time; however, it will be the club to which the individual belongs that will manage the disciplinary process in accordance with its own policy and codes of conduct.<\/span><\/p>\n

Codes of Conduct<\/strong>
\nAll members of the County are members of a swimming club based in Surrey and will have agreed to their own club\u2019s Codes of Conduct, which run through the expected behaviours of all members including athletes, volunteers, officials, parents as well as coaches and teachers. If, when participating in a County event, your behaviour is considered to be in breach of Swim England\u2019s model Codes of Conduct, the matter will be referred by the County to your own club. This document is designed to guide you through the club\u2019s internal disciplinary process to make sure that you are aware of how the codes of conduct are dealt with.<\/span><\/p>\n

What this policy does not cover<\/strong><\/span><\/p>\n

1. Safeguarding and Welfare<\/strong>. All members deserve the right to feel safe in our sport. The County has adopted Wavepower, which is Swim England\u2019s safeguarding policy. If you have a safeguarding concern in relation to a county event, then please email the county welfare officer by contacting welfare@surreyswimming.org<\/span><\/span>
\n2. A dispute or complaint between two or more county members<\/strong>. This will follow the Club Complaints procedure (regulation 107). Please find more information on the Swim England website.<\/span>
\n3. Breach of the Swim England Handbook (including the Code of Ethics)<\/strong>. This will follow Swim England\u2019s Judicial Complaint procedure (regulation 108).<\/span><\/p>\n

The County disciplinary process<\/strong><\/span>
\nThe contents table below shows the typical stages of a Club disciplinary process for dealing with a breach of the Club Codes of Conduct and is set out here, so all members know what to expect. This policy should be read in conjunction with the Club Behaviour Policy and Club Codes of Conduct.<\/span><\/p>\n

Contents<\/strong><\/span>
\nStage 0 \u2013 Informal verbal warning (2)<\/span>
\nStage 1 \u2013 Formal verbal warning (2)<\/span>
\nStage 2 \u2013 Written warning (3)<\/span>
\nStage 3 \u2013 Final written warning (3)<\/span>
\nStage 4 – Further action including sanctions (3)<\/span><\/p>\n

Throughout all stages, those involved in the disciplinary action have a right to complain via the Club Complaints route if either party are unhappy. More information can be found here<\/a>.<\/span><\/p>\n

A Club can issue a sanction for any breach of the Club codes of conduct at any stage. All sanctions must be time-bound and shared with all parties. Examples of a Club sanction include but are not limited to:<\/span>
\n\u2022 Being removed for the remainder of the session.<\/span>
\n\u2022 Having to complete additional educational training.<\/span>
\n\u2022 Temporarily excluded from club competition selection.<\/span>
\n\u2022 Temporarily excluded from club social activity.<\/span>
\n\u2022 Temporarily excluded from all club activity.<\/span>
\n\u2022 Issuing a written apology to those that the behaviour impacts.<\/span>
\n\u2022 Being monitored at training sessions for a fixed period of time.<\/span>
\n\u2022 Being issued with a performance review.<\/span><\/p>\n

Stage 0 \u2013 Informal verbal warning<\/strong><\/span>
\nStage 0 will be an informal verbal warning. This will involve a verbal request to modify behaviour from the referee, promoter or field of play manager of the county event. The person issuing the informal verbal warning should make a record of this and inform the club coach, teacher or team manager with a request that the matter be considered within the context of the club\u2019s own behaviour policy and codes of conduct and that the parent\/guardian (if under 18) be informed.<\/span><\/p>\n

Stage 1 \u2013 Formal verbal warning<\/strong><\/span>
\nStage 1 will be a formal verbal warning and will involve the promoter of the county event notifying by email the Chairman of the relevant club asking them to meet with the relevant members of their club (official, team manager, coach, athlete and parent\/guardian (if under 18)) in the context of the reported behaviour and the club\u2019s own codes of conduct. The meeting will be followed up by an email from the Chair confirming the agreed change in behaviour. The Chairman of the club will confirm to the County by email that action has been taken.<\/span><\/p>\n

Stage 2 \u2013 Written warning<\/strong><\/span>
\nStage 2 will be a written warning, issued following repeated poor behaviour and a blatant disregard to the Club Codes of Conduct, notified to the club chairman by the promoter of a county event. This may or may not be the same behaviour previously shown. A meeting will be called by the Chairman of the club and include the relevant Club officer, athlete and parent\/guardian (if under 18). The meeting will be followed up with formal correspondence from the Chair confirming the meeting discussion, the required change in behaviour and an outline of the consequence of any further breaches. The Chairman of the club will confirm to the County in formal correspondence what action has been taken.<\/span><\/p>\n

Stage 3 \u2013 Final written warning<\/strong><\/span>
\nStage 3 is the final written warning, following a disregard of the agreements as outlined in stage 2, notified to the club chairman by the promoter of a county event. A meeting will be called and include the relevant Club officer, athlete and parent\/guardian (if under 18) to discuss a behaviour contract being issued.<\/span>
\nThe meeting will be followed up with formal correspondence from the Chair confirming the meeting discussion, a copy of the behaviour contract agreed by all parties and an outline of the consequence of any further breaches. The behaviour contract will be shared also with the County.<\/span><\/p>\n

Stage 4 – Further action including sanctions<\/strong><\/span>
\nAs indicated by the Club Codes of Conduct and throughout this policy, continued breaches following the final written warning being issued may result in dismissal from the club. Any dismissal will follow the formal club complaint process (regulation 107) involving the Club, athlete and parent\/guardian (if under 18).<\/span>
\nIf a club should fail to use its disciplinary process when requested to do so by the County, or, if continued breaches occur following a final written warning, then the County may move to dismiss the club from its membership or make a formal complaint to Swim England, or both.<\/span><\/p>\n

Click here<\/a> for the behaviour policy in PDF.<\/span><\/p>\n

JC \u2013 November 2024<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Behaviour policy available for county members including athletes, volunteers, officials, parents, coaches and teachers.<\/p>\n","protected":false},"author":6,"featured_media":71,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":"","_links_to":"","_links_to_target":""},"categories":[13,15,14,10,23],"tags":[],"class_list":{"0":"post-11330","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-executive","8":"category-featured","9":"category-news","10":"category-officials","11":"category-policies","12":"entry"},"_links":{"self":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts\/11330","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=11330"}],"version-history":[{"count":20,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts\/11330\/revisions"}],"predecessor-version":[{"id":12129,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/posts\/11330\/revisions\/12129"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=\/wp\/v2\/media\/71"}],"wp:attachment":[{"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=11330"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=11330"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/surreyswimming.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=11330"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}